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Inviting Participants in 8x8 Work Meetings
8x8 Support

Inviting Participants in 8x8 Work Meetings

Objective

Inviting one, or more people into a Meeting.

You can do this one of two ways; via a Contact invite or by entering a phone number.

Applies To

  • Work for Desktop
  • Work for Mobile
  • 8x8 Meet

Procedure

Please Note: The ability to invite participants is only available through Work for Desktop or Work for Mobile. Participants that join from the browser do not have this ability.

Before you can invite someone to your meeting, you'll need to start/create one.

If you already have a meeting running, you can skip ahead to Contact Invite on Work for Desktop.

  1. Log in to Work for Desktop.
  2. Click the Meetings tab.
    Meetings6.JPG
  3. Click Start, if you don't already have a meeting running (or you're in a meeting that you've already joined).
    Meetings7.JPG

Inviting on Work for Desktop

  1. Click Invite People.
    Meetings1.png
  2. Search for the Contact you wish to invite. Click your chosen invitee.
    Meetings2.png
  3. Click Invite.

The recipient will receive a message saying who has invited them into a meeting, with a link to join the room.

Note: Inviting by Name is for Internal users on your Work for Desktop network. To invite external users, outside of your network, use either the dialing method or copy the Meeting details Information (click i icon (next to Invite People) > click Copy) and share outside of Work for Desktop.

Inviting via Phone Number

  1. Click Invite People.
    Meetings1.png
  2. Enter the Phone Number of your invitee. Click the number suggestion that appears.
    Meetings5.png
    • Note: Calling outside the US? Please make sure you start with the Country Code! For example, when calling a UK mobile, from the US, type +44 7777 888 999 and a inbound call from a US number offer to the mobile
  3. Click Invite.
  4. When answered, the invitee will be conferenced into the call.
    Meetings4.png
Please Note: Dial-out invitations are currently limited at 3 dial-out numbers per user, per meeting. Additionally, participants invited by phone will join the audio only and will need to join via web to participate in video and content sharing.

Inviting on Work for Mobile

  1. Tap More options (three horizontal dots).
    Screenshot_20190822-102737.png
  2. Tap Invite someone.
    Screenshot_20190822-102741.png
  3. Enter the name of the person you wish to invite, and tap their picture/name to select them.
  4. Tap Send when you've selected one, or more, invitees.
    Screenshot_20190822-102845.png
    • When inviting multiple people, simply search for and select each person. In the example below, I have invited Dave and then searched for and selected Cheyenne. As you select multiple people they will begin to be listed above your search results (demonstrated by "Dave" being above "Cheyenne" in my results here). As before, tap Send to invite all selected.
      Screenshot_20190822-102857.png
  5. Your invitees will receive a link to your meeting for them to join via a web browser. When they are connected, you will see them appear in your meeting. All participants will be listed at the bottom of your meeting.
    Screenshot_20190822-103016.png
    • If your participant has Work for Desktop, they'll receive a message like this:
      2019-08-22_10-57-41.png
       
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