Setting Up 8x8 Meeting Rooms

Account Manager Users

1. Log in to the 8x8 Application Panel.
2. Click Meetings.
   
3. Select Meeting Rooms.
   
4. Click Add new room.
5. Fill out the necessary fields:
   
   • Connect a calendar
   • Room name
   • Select a calendar resource

     Please refer to your respective calendar app or vendor documentation for more information on calendar resources.

   • Room country
   • Location
6.  Click Save.
7. Make note of the Pairing code.

Admin Console Users

Administrators who have migrated over to 8x8 Video Meetings will see the Meeting Rooms option in the Meetings page in Admin Console.

1. Log in to Admin Console.
2. Click Meetings.
3. Select Meeting Rooms.
4. Click Add new room.
5. Fill out the necessary fields:
   • Connect a calendar
   • Room name
   • Select a calendar resource

     Note: Please refer to your respective calendar app or vendor documentation for more information on calendar resources. For your convenience: Microsoft: How to Create and Manage Room Mailbox for Exchange 2019 users Cronofy: Configuration Requirements for Office 365 and Exchange users Configure Calendar Resources and Room Lists Configure Full Mailbox Access If you require additional information on how to set up your calendar app, contact your IT administrator and call your calendar IT vendor, or support team.

   • Room country
   • Location
6.  Click Save.
7. Make note of the Pairing code.

Configure a Room System 

After configuring the appropriate hardware, administrators should:

1. Install the appropriate Meeting Rooms applications for your conference room computer (Desktop app) and in-room controller (Mobile app) from https://download.8x8.vc/meetingRooms/.
2. Go to the room system and open https://spot.8x8.vc/spot.
3. Enter the room activation code.
4. Pair the room with the iPad controller.
5. Select the appropriate audio and video devices.