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X Series Upgrade Impact
8x8 Support

X Series Upgrade Impact

Overview 

This page provides details on the parts of your 8x8 system -- particularly in your new administration portal, 8x8 Admin Console -- you can expect to see changes in following your X Series upgrade.

Note: For a helpful admin FAQ about the X Series upgrade process, click here.

Account Manager vs 8x8 Admin Console

8x8 Admin Console may look different, but all the functionality you had before is still present. As before, administrators control the account and all onboarding and offboarding tasks, and determine what actions individual users can take, such as dialing internationally, recording calls, and making account changes.

In 8x8 Admin Console, we have moved away from extension configuration to a user-based model for both ease of use and efficient user management. User profiles are created first, then services and phone numbers are assigned to them on the Users page. This creates an easy workflow for setting up all of your users before assigning extension services and phone numbers via your new X licenses.

You can easily navigate to settings for users, services, and sites by clicking the corresponding icon on the 8x8 Admin Console home page.

Virtual Office Config Manager home screen

Training & Helpful Links 

Comprehensive information on 8x8 Admin Console can be found in:

X Series Upgrade Impact

The below sections cover details and system changes related to your upgrade from Account Manager to 8x8 Admin Console.

Adjunct Lines

  • While only the primary extension of adjunct lines is included in the upgrade, all lines tied to the primary will continue to work as normal after the upgrade. 
  • Any changes attempted to be made to the primary user profile after the upgrade will not actually push to either the primary or the other lines.

Auto Attendants 

  • All your Auto Attendant profiles from Account Manager (both active and inactive) are included in your system upgrade.
  • 8x8 Admin Console supports the ability to create one Auto Attendant schedule and apply it to multiple Auto Attendants on your account.
  • Auto Attendants included in the upgrade that have never been turned on before can only be turned on by support after the upgrade.
  • After the upgrade all Auto Attendant profiles will continue to work as expected, but you will not be able to edit the default Auto Attendant (extension 444) in 8x8 Admin Console.
    • To resolve this you will have to clone or create a new Auto Attendant in 8x8 Admin Console, and point the original phone number(s) to the newly created Auto Attendant.
      • In order to assign the phone number(s) to the new Auto Attendant you must first remove them from routing to the original Auto Attendant (x444).
  •  If you have issues with cloning the Auto Attendant(s) please reach out to support.
eye.png See also:
How do I set up my Auto Attendant in Virtual Office 8x8 Admin Console?

Billing & Licenses

  • Billing settings have been moved to the 8x8 Support Portal (My 8x8)
  • Your bill will be shorter and easier to read as individual service lines are now packaged into bundled services called Licenses.
eye.png See also:
Check Billing Statement in the 8x8 Support Portal (My 8x8) 

Call Logs & Reports

  • Ongoing reports for billing call logs will continue to work after the upgrade.

  • Any scheduled reports created before the upgrade will not be available after the upgrade and will need to be recreated after the upgrade. To save these reports we recommend downloading your scheduled reports before your upgrade date. 

  • Historical reports will not be directly available to you after the upgrade. If data from previous months are needed please reach out to support to retrieve the reports for you.  

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See also:
How to Run Call Log Reports

Call Queues

  • Users listed in both the primary and secondary member groups will be included only in the primary member group after the upgrade. 

  • 8x8 Admin Console supports users to be added to either the primary or secondary member groups, but not both. 

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See also:
Setting Up Call Queues

Click2Pop

Click2Pop will continue to work for a limited time after the upgrade. However, interim changes to a user profile in 8x8 Admin Console (including the user password) will permanently disable its access to the Click2Pop application service.

The following applications which use the Click2Pop software will be affected:

  • Click2Pop (standalone PC app)
  • eAgent
  • SugarCRM (non-cloud PC application, using Click2Pop PC client and server apps)

To continue using call pop functionality after Click2Pop has been retired, users must:

  1. Uninstall the Click2Pop application.
  2. Install the most up to date version of Work for Desktop.
  3. Become familiar with and use the Caller Info Pop-Up feature.
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See also:

Communication Preferences 

  • Management of communication preferences with regard to 8x8 e-newsletter, satisfaction survey, and product trial or promotional emails is not supported in 8x8 Admin Console.

Conference Bridge

  • Individual conference bridges and their dedicated numbers will be replaced with 8x8 Meet.
  • 8x8 Meet will include a list of domestic and international dial-in numbers for participants that would prefer to dial into the meeting as opposed to joining online.
  • The conference bridge extension, 556, is not available to be assigned to users.
eye.png See also:
What is 8x8 Meet?

Extensions  

  • All existing extensions are included in your system upgrade, and will be assigned to users.
  • The voicemail extension, 555, cannot be assigned to users.
  • The conference bridge extension, 556, cannot be assigned to users.
eye.png See also:
What is a User Profile?

Fax Numbers

  • All fax numbers - additional and the main fax line tied to a users extension - are included in the upgrade, but 8x8 Admin Console only allows for one fax number per user. The fax number tied to a users primary extension will continue to be the main fax number for that user after the upgrade. 

  • Users with additional fax numbers will no longer be able to use or have access to these numbers after the upgrade. While users will not be able to use their additional fax lines in 8x8 Work, these numbers will be listed in the Phone Numbers section as “Unassigned”. 

  • Some fax numbers that are assigned to a user cannot be unassigned or removed from that user. 

  • Users that have the fax service enabled but do not have a fax number assigned will have the same fax setup after the upgrade. These users may notice the fax icon available to them in 8x8 Work, but fax will not work due to not having a number assigned. You will not be able to assign a fax number to these users after the upgrade

  • Email notification options supported in 8x8 Admin Console for faxes are: 

    • Attachment Only

    • Disable

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See also:
How to Add Fax Capabilities to a User

Meeting Dial-In Numbers - Dedicated Numbers

  • Local and toll-free dial-in meeting numbers tied to a users extension are included in the upgrade, and will continue to work as dial-in numbers for meetings that were created before the upgrade.
    • These dedicated meeting numbers will not be available to view in your system after the upgrade as they are not supported in 8x8 Admin Console. 
    • Video Meetings offers a full list of domestic, toll-free, and international dial-in numbers for participants that would prefer to dial into the meeting as opposed to joining online.
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See also:
What is 8x8 Meet

Messaging & SMS 

  • Messaging can be disabled or enabled for all or some users in 8x8 Admin Console via User Profile Policies.
  • The option to allow the entire company to either save or delete message history is not supported.
  • As long as messaging is enabled, any user with a US or Canada based phone number will have SMS available to them.
eye.png See also:
How do I configure a User Profile Policy?

Metered & Pro (X Series) Services

  • Customers moving from our Legacy offering may see the additional X Series Metered or Pro packages listed in their bill after their account is upgraded. The features of these services can be found in the below article: 

eye.png           See also:
             X Series Metered & Pro Services Table

PBX & Company Name 

  • Only PBX Name and Company Name are available for review.
  • Phone System Name is not supported.
eye.png See also:
How do I check my PBX name?

Physical Devices - Unsupported

  • Physical devices and phones are included in the upgrade and will continue to function as normal after the upgrade, but not all makes/models are supported in 8x8 Admin Console.
  • A banner will display in the users profile where there is an unsupported device assigned:

unsupportedDevicesBanner.png

  • Devices included in the upgrade that are not supported in 8x8 Admin Console
    • It cannot be edited after the upgrade.
    • It cannot be added back to your account if removed after the upgrade.
    • Will be listed on the Devices page as an "Unsupported Device"
  • Any changes made to the user profile that has an unsupported device assigned to it will result in the device not working or changes not saving correctly, and the device will need to be replaced. 
  • You will not be able to swap the unsupported device with a supported device. A new user profile will have to be created to activate the new device, and the old user profile can be deleted.
    • To replace the device, contact your Sales Representative to get more information for a new device and the Flex Program.
  • Shared Lines (Aastra devices)

    • Shared lines will continue to work after the upgrade, however you will not be able to edit these lines after the upgrade. 

    • Shared lines can only be used and configured on Astra devices, which are not supported in the 8x8 Admin Console.

    • We would recommend replacing all Aastra devices on your account with a supported Polycom device. 

eye.png See also:

A list of supported devices on 8x8 Admin Console can be found here.

A list of devices not supported on 8x8 Admin Console can be found here. 

Primary & Secondary Administrators

  • The primary and secondary admins username and password will remain the same after the upgrade.

  • Admins with partial permissions to billing will have full access to billing after the upgrade. The same applies for admins with partial permissions to ordering.

  • Admins with full access to billing will continue to have full permissions to Billing after the upgrade. The same applies for admins with full permissions to ordering.
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See also:
Assigning Admin Privileges in 8x8 Admin Console (migrated prior to 7/24/2020)

Assigning Admin Privileges in 8x8 Admin Console (migrated on or after 7/25/2020)

 

Receptionist Extension 

  • Existing custom receptionist extensions will still work after the upgrade, but editing these extensions is not supported in 8x8 Admin Console.
  • To remove a custom receptionist extension after the upgrade, please open a case with 8x8 Support.

Users & User Setting Access

  • Users have access to their own user profile options through Account Settings in Work for Desktop.
eye.png See also:
Work for Desktop: Navigate Your Settings

Users Assigned Multiple Extensions 

  • ​​​​​​Users assigned multiple extensions with one profile currently have the ability to log into their extensions on Work for Desktop or Work for Mobile with one username and can select the extension they wish to log in to from the list of assigned extensions that display after entering login credentials.
  • Logging into an additional (non-primary) extension on the day of the upgrade will cause the voicemails for that extension to be unavailable until after the upgrade. 
  • Call recordings will be unavailable after the upgrade for additional (non-primary) extensions. To retrieve call recordings from additional extensions please reach out to support.
  • After the upgrade, all extensions will have their own individual usernames, and these users will have to log in to each extension individually.
  • The user's 8x8 Work login will follow the extension that was last logged into before the upgrade and will include that extension's personal contacts and profile picture.
    • The original username will be assigned to the extension that was last logged into the 8x8 Work application(s): 
      • If a user has Work for Desktop only - the most recently logged into an extension on the Desktop app will be assigned the original username.
      • If a user has Work for Mobile only - the most recently logged into an extension on the Mobile app will be assigned the original username.
      • If a user has Work for Desktop & Work for Mobile - the most recently logged into an extension on the Desktop app will be assigned the original username.
  • The remaining extensions will still be assigned to the user but they will each have their own dummy user profile and 8x8 Work username. They will inherit the first name, last name, and voicemail to email notifications. 
  • The user will receive a Welcome Email for each dummy profile with the extension info, the new username, and a link to create a password.

Example:

  • User Joe is on account PBX1.
  • Joe has the username joe8x8 assigned to four extensions in Account Manager: 1001, 1002, 1003, & 1004 
  • After the upgrade there will be three new users created for each additional extension and they will have their own individual usernames.
  • The original username (joe8x8) will follow the extension that was last logged into Work for Desktop or Work for Mobile before the upgrade. In this example it is extension 1003.
  • Joe will receive a Welcome Email for each of the other extensions and will include details such as the new username and a link to create a password.

Screen Shot 2020-05-13 at 5.20.38 PM.png

eye.png See also:
How do I create a User Profile in 8x8 Admin Console?

Users With Only a Profile -- No Extension or Phone Number Assigned

  • Users in Account Manager that were only assigned a user profile and are not tied to any extension or phone number are included in your system upgrade.
  • After upgrade, these users' time zone will default to US Pacific Time, and their language will default to English.
  • These user settings can be adjusted as needed after the upgrade, when assigning an extension to the user.
eye.png See also:
How do I create a User Profile in 8x8 Admin Console?

Virtual Extensions

  • Virtual Extensions are not supported in 8x8 Admin Console.
  • Existing users assigned to Virtual Extensions are included in your upgrade, but will continue to NOT:
    • Have access to the Work for Desktop or Work for Mobile.
    • Be able to have physical devices (desk phones or adapters) activated on these extensions.
  • To assign regular extensions to these users, the users will need to be deleted and recreated manually.

Virtual Numbers 

  • All your Virtual Numbers are included with the same routing in your upgrade.
  • In 8x8 Admin Console, Virtual Numbers are no different from regular phone numbers.
  • All phone numbers on your account will be visible and managed in one location.
eye.png See also:
How to Claim Phone Numbers in 8x8 Admin Console

Work for Desktop & Work for Mobile Applications 

  • Admins on X Series can continue to disable access to Work for Desktop for users as needed. 
  • At this time, X series admins are unable to disable use of Work for Mobile.
  • Users may need to log out and log back into Work for Desktop or Work for Mobile after the upgrade.

Virtual Office Online

  • Virtual Office Online will not be available after the upgrade, but when the new version is available you will be automatically added to the beta list to test it out.

  • More details will be provided when available. 

Voicemail To Email Notifications 

  • Voicemail to email notification options are still configurable available per user -- however, the Link Only option is not available.
    • Users previously configured for the Link & Attachment option will be set to Attachment Only
    • Users previously configured for the Link Only option will be set to Notification Only.
  • The voicemail to email options available in 8x8 Admin Console are: 
    • Notification Only
    • Attachment Only
    • Attachment only, delete original voicemail
    • Disable
eye.png See also:
Change Voicemail To Email Notification Settings for a User

Voicemail Transcription 

  • Voicemail transcription is an available option in 8x8 Admin Console, and can be enabled or disabled as needed across your account.
eye.png See also:
Enabling Voicemail Transcription for Your Company in 8x8 Admin Console

More Helpful Links

Comprehensive information on 8x8 Admin Console can be found in: 

 

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