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Using Video Meetings in Virtual Office Desktop in 8x8 Express
8x8 Support

Using Video Meetings in Virtual Office Desktop in 8x8 Express

Objective

Using and modifying your 8x8 Meetings.

Applies To

  • 8x8 Video Meetings
  • Virtual Office Desktop

Launching a Meeting

Meetings can be launched one of two ways, either instantly or scheduled for future dates via calendar integration. 

  1. In VOD, select the Meetings tab.
  2. You will be able to select one of the following options: Meet Now, Join, or copy your room information to schedule a meeting in your calendar.

Starting a Meeting Now

To the right of your dedicated, personal room, select Meet Now. This will start the meeting instantly.

8x8 Meetings Meet Now.jpg

Scheduling a Future Meeting

  1. To the right of your dedicated, personal room, click Copy.
    8x8 Meetings Copy Meeting Info.jpg
  2. Go to your calendar, create a calendar event, and paste your meeting information.
  3. Invite guests and save your calendar event.
  4. This will add the meeting to the Meetings tab under Upcoming.
    8x8 Meetings Upcoming.jpg
  5. When it's time to join your scheduled meeting, hover over the upcoming meeting and click Join.
    8x8 Meetings Join Upcoming.jpg

Updating Meeting Preferences

  1. Before launching a meeting, toggle the settings for starting meetings with video on or off, and whether you'd like to start with your microphone muted.
  2. Launch your personal room by clicking Meet Now.
  3. Click More Actions (three dots).
    8x8 Meetings More Actions Settings.jpg
  4. Select Settings.
  5. From here you can choose your camera, microphone, and audio output devices, and decide if participants will all start muted, hidden, or follow after you.
    8x8 Meetings Settings Devices Calendar.jpg
    8x8 Meetings More Settings.jpg

Inviting Participants

You can invite meeting participants using your calendar invitation, or directly from your meeting room.

  1. To add participants from your meeting room, click Invite People.
    8x8 Meetings Invite People.jpg
  2. In the search bar, search for contacts by name, or enter a phone number.
    8x8 Meetings Invite People Search Results.jpg
  3. Select the appropriate contact from the search results.
  4. Click Invite.
    8x8 Meetings Participant Invite.jpg

Chatting, Screen Sharing, and Recording Meetings

Within 8x8 Video Meetings, you are able to do much more than just have an audio conference. Meetings allows users to share their screen with participants, allows participants to chat in the instant messaging service and also allows the meeting to be recorded for future use. 

Chatting

  1. In your meeting, click Open / Close Chat in the lower left of the screen.
    8x8 Meetings Open Chat.jpg
  2. The chat window will open.
    8x8 Meetings Chat Window.jpg
  3. Type your chat message and hit Enter.

Sharing Your Screen 

  1. In your meeting, click Share Your Screen in the lower left of the screen.
    8x8 Meetings Share Your Screen.jpg
  2. Select either your entire screen, or a specific application window.
    8x8 Meetings Select Screen Share.jpg
  3. Click Share.

Recording a Meeting

  1. In your meeting, click More Actions.
  2. Select Start Recording.
    8x8 Meetings Start Recording.jpg
  3. Choose where you would prefer to store your meeting recording.
    • Under Recent Meetings in VOD.
    • Upload to Dropbox.
  4. Click Start Recording.
    8x8 Meetings Recording Storage.jpg
  5. A red Recording sign will appear in the upper right.
    8x8 Meetings Recording Sign.jpg
  6. To stop recording, go to More Actions and select Stop Recording.
    8x8 Meetings Stop Recording.jpg
  7. Confirm that you would like to stop recording.
    8x8 Meetings Confirm Stop Recording.jpg

 

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